It’s the most wonderful time of the year! To make sure your Christmas party runs smoothly, it’s important that you’ve got everything prepared for your festive celebrations.
At this point, your Christmas party plans should be in place. All you need to do is firm up final arrangements and check the last few things off your list. To offer you a helping hand, here’s your ultimate London Christmas party checklist:
1. Send a reminder to your guest list
If it’s been a while since you sent out your invites, it’s wise to follow up with your guest list and confirm who will be attending and who can no longer make it. This will help you firm up numbers and make any adjustments to transport, travel, food and drinks.
When following up with your guests, use the opportunity to remind them of the date, time, dress code and travel arrangements or local transport options. A quick reminder is a perfect way to get excitement levels up in time for the big day.
2. Understand food and drink requirements
Knowing which guests are definitely attending will help you finalise your catering arrangements. Depending on which catering option you’re providing, you may be required to ask guests in advance which set menu they want or which drinks they would like on arrival.
Make sure to ask if your guests have any special dietary requirements so you can cater for everyone’s needs sufficiently. You’ll also want to ensure that soft drinks are available for anyone that doesn’t drink or is driving that evening.
3. Recommend transport for your guests
Transport in London isn’t hard to come by. But if you want to be extra prepared and save your guests a job, you can suggest the nearest underground, bus and train routes to your venue to make sure everyone can get home safely. If you’ve arranged overnight accommodation, you may want to provide transport for your guests to and from the hotel and venue.
Our event spaces are close to the City of London – ideally located for your Christmas party celebrations. With underground, rail and road transport links close by, your guests can get to and from the venue with ease.
4. Test your AV equipment in advance
The last thing you want is a technical nightmare, like your killer Christmas playlist suddenly stopping, or your colleague in the back being unable to hear your end of year speech. Test your audio and visual equipment to iron out any technical hiccups before the celebrations commence.
Your venue may provide all the equipment for you, like speakers, microphones and screens. If the venue doesn’t offer this, you’ll have to hire the equipment yourself for the duration of the celebrations.
5. Wow your guests with a special surprise
Giving your guests a special gift or surprise is a great way to end the festivities. Depending on your budget, this could be a small party favour, a speech shouting out the great work of your colleagues, or a wow factor courtesy of your venue.
How about a look at the legendary Leyton Orient pitch? A talking point is a sure-fire way to impress your guests. Take a look at our event spaces to plan your next party.
Once you’ve ticked off your London Christmas party planning checklist, you can focus on enjoying the festivities with your guests! Relax and have a Merry Christmas with great food, atmosphere and company.
Whether you’re hosting your next Christmas party, corporate conference or wedding, E10 Events offer bespoke packages with an excellent range of facilities, event spaces and catering; so you can celebrate in style.
Get in touch with us now to about your event.