When planning a meeting outside of your usual working space, hiring a meeting room can convey a professional image for your business clients or give your colleagues a welcome change of scenery.
Meeting room hires, however, will not have the desired effect unless you pick one that suits the needs of the meeting. As a result, you will need to budget accordingly!
But what is the cost of hiring the right meeting room? That depends on a variety of factors:
- Size
- Location
- Hire duration
- Catering
- Facilities
We break down each of the above points in more detail to make sure you know what you need to budget for when hiring a meeting room.
Size
A key part in meeting room hire costs will be the size of the room itself – some will be able to hold only a few people, whereas some can fit far more than that.
You can save money by hiring a meeting room that fits the exact number of people attending and no more. As a result, you must try and know exactly how many people will be attending and then pick a room appropriately.
At E10, our most popular meeting room, the Boardroom, has a total space of 10sqm and a maximum capacity of 20 people, making it a great option if you want to hold a small to medium-sized meeting with scenic views of London.
Location
The location of any building plays a significant role in the price, which is reflected in meeting room hire prices. Meeting room costs in London tend to be higher than elsewhere in the country – due to the high cost of real estate.
In general, meeting rooms in city centres are higher than those in towns or on the outskirts of cities. So, if you’re looking to find a good deal, then try to hire a meeting room in these locations, like the meeting rooms in E10, located conveniently in the heart of East London.
Hire duration
Consider how long your meeting will be before hiring a room, as the price increases the longer it’s hired for. However, economies of scale can come into play, meaning you could get more value from hiring a room for a longer period.
Our Directors’ Lounge, which holds up to 50 people, can be hired for half a day (less than 5 hours) or full day (over 5 hours), with the full day offering greater value for money.
Catering
Nobody enjoys being on an empty stomach, so hiring a meeting room that offers catering is a clever idea!
The amount of catering needed will depend on the length of your meeting. If it’s all day, then you should consider paying to have lunch. If not, think about getting snacks provided.
Facilities
The type of meeting taking place will determine the type of facilities required when hiring a meeting room. Will you need a projector? Or a TV screen so someone can present? Or will you just need a whiteboard and some stationery for a brainstorming session?
Like when picking the size, you can save money by hiring a meeting room that can only provide the exact number of features you need.
We offer competitive meeting room hire rates and daily delegates rates (DDR) along with catering packages that suit all budgets and meeting requirements! Whilst the sizes and prices of the rooms may differ, they all have the following features as standard:
- Audio and visual equipment
- Strong network connection
- Onsite event support
- Bespoke catering
- Flexible layout and furniture
Enquire about hiring a meeting room in London or give our team a call on 020 8926 1006.
